Summary of 10-28-08 Graduation Meeting

1. Yearbook Ad

· Yearbook students presented information for families to purchase “personal ads” in the 2009 yearbook. Ad deadline is Nov. 4^th.

2. Bob Howard passed out graduation packets and explained ordering.

• Highlighted boxes are OPTIONAL packages.
• Read instructions on back of form before filling out in BLACK or BLUE INK. Circles are to be colored in like on a test, and squares require a number.

• Turn in orders to Bob Howard BEFORE NOV. 30 or bring to the next meeting at CTC on Nov. 18^th. Orders placed after Dec. 1 will incur late fees. No orders will be accepted at CTC after Nov. 18.
• Cap, gown and tassel are required to participate in the graduation ceremony.

Gowns are made to fit, so please list actual height and weight where indicated. You will be able to keep these items (they are not rented).

• Any amount of announcements (in groups of 5) may be ordered. You are not limited to boxes of 25, 50 or 75. It was suggested that each family make a list of the people they would actually send announcements to before the order is placed. A limited supply of additional announcements can be purchased later, but it is not recommended.
• A $60 deposit is due when the order is placed. Any order less than $60 need to be paid in full at the time order is placed.
• Make all checks payable to JOSTENS. For credit card payment, enter information at the bottom of the order form.
• State tax rate---8.517% (No tax on shipping and handling)
• Rings ordered with cap and gown does not require an additional deposit.
• Bob’s email address is gradserv1@aol.com. His phone number is 497-5970. They are in the office on T, W and TH from 3:00-5:00

3. Graduation colors will be voted on Nov. 18^th ---red and gold or royal blue and silver

4. Announcement was chosen by majority vote

5. Verse will be voted on at the next meeting

· Submit verse in writing (include verse and translation) by Nov. 18 to Susan Strelow

6. Basic Information

• CTC facilitates the graduation but students are not graduating from CTC
• Diplomas will be made out to your specifications (CTC’s name will not be listed on the diploma)
• CTC does not keep records or provide transcripts
• Families responsibilities:
1. Attending every meeting at CTC (parents and students)
2. Serving on committees
3. Keep updated by checking the website for announcements and meeting summaries

Budget----Cost will be determined by the number of participants. Approx. $205

per family was predicted (payable in payments of $75)

• Cost includes 2 photos, diploma, room rental, set-up, honorarium for speakers, roses for Moms, refreshments (partial or in full depending on funds available), paper goods, serving table decorations, copies for meetings, and video
• Cap and gowns are required (additional item to purchase).
• Other items NOT included: announcements, other photographs, memory

book, and additional decorations

7. Obligation to attend meetings

· At least one family member is REQUIRED to attend meetings on Nov. 18, Jan. 27, Feb.

24, and Apr. 28

· Both parents and graduate are REQUIRED to attend the graduation rehearsal

8. Date and location

• Graduation date has been publicized as Saturday, May 16, however, vote will be taken on Nov. 18
• Several locations were nominated----families will report details on Nov. 18

9. Photographer was discussed to take group photos

· Aaron Steele was the photographer last year and did a super job

10. Speakers

· Finding a guest speaker and emcee will be the responsibility of the program committee

· Students interested must submit a written speech by Jan. 27 to the program committee

11. Each family are REQUIRED to serve on one of the following committees

· Program (lead rehearsal, program sequence, decorations, speakers, seating, flowers,

secure/coordinate volunteers for program distribution)

· Reception (reception room set up, food, decorations, student tables, secure/coordinate

volunteers for serving and clean-up)

· Service (take meeting notes, process Josten’s orders, coordinate video taping, collect

photos, rehearse with parents for the audio taping, communicate with families without

email capabilities)

· Set-up/Clean-up (set up room #315 for each meeting at CTC and clean up church facility

after graduation

12. Optional: Families interested in participating in the graduation were encouraged to fill out an application and

attach the first payment of $75 tonight or Nov. 18

13. Next meeting will be November 18 at 6:30PM.

BRING:

· Jostens order and $60 deposit to Jostens.

· Application and $75 payment to CTC

AGENDA

· Vote on verse, colors, location, date and time

· Discuss video and audio taping

· Budget updates

· Establish committees